A World Café is a rotating roundtable in which attendees change discussion tables/topics every 30–40 minutes.
This way, every attendee has the chance to contribute to 4–5 topics, while moderators get to interact with 4–5 different groups one after another.
Everyone follows the sequence of numbers on their badge, so the attendees rotate randomly. You as a moderator will have a chance to talk with everyone who is at the conference.
Choose a topic relevant for most attendees and 5 main questions to support the discussion. We will prepare a board that helps divide the issue into challenges, ideas, and key takeaways.
Visualize the challenge on the board with the help of pens, stickers, markers, and a flipchart. We will set everything up for you.
The board helps each group see what has been discussed in the previous round. It also helps you summarize the outcomes of the previous rounds.
After the roundtable ends, we will do a short summary session called Harvesting. Every moderator will have 3–5 minutes to present the key outcomes of their roundtable.
All materials and outcomes will be photographed and published on our digital event platform, hubs101.
Your role is to guide the discussion by encouraging others to share their experiences and ideas.
We recommend starting each round with some short introductions, before moving on to the topic discussion.
After round 1, it is helpful to also brief the attendees on the outcome of the previous rounds.
We recommend asking open questions, which allow participants to give free and flexible answers.
We recommend documenting your group’s ideas on the mind map to visualize the conversation.
Sometimes, participants need extra encouragement. Some participants may not directly relate to your topic, but they are still able to contribute new perspectives.
A great moderator is a great listener!
We got you — we will give you a short briefing in the afternoon coffee break on the first event day.